What is a Gantt Chart used for?
Gantt charts are a project management tool that helps marketers visualize project timelines, progress, and deliverables. Visual lines or bars clearly display which tasks are completed and what’s to come, allowing managers to allocate time and responsibility accordingly.
The elements within a Gantt chart can be grouped into four categories: resources, milestones, tasks, and dependencies.
- Resources: Project managers must have insight into what resources are needed for tasks outlined in a Gantt chart, in order for each to be completed on time.
- Milestones: Along your timeline, there will likely be milestones, both small and large, that must be hit in order to keep your project on track. A milestone for a blog launch might be, “Blog post draft due on 5/30.”
- Tasks: There are specific things that need to be completed along the way of your project. In our blog post example, a task might be, “Edit blog post.”
- Dependencies: Tasks on your Gantt chart will be related to each other, for example, the editor won’t be able to complete her task of editing the blog post until the writer has met their milestone and submitted their draft on 5/30. These are dependencies and should be noted in your chart.
Benefits of Using a Gantt Chart
The main goal of a Gantt chart is to track the timeline and completion of a project. It’s beneficial for project managers who need to keep team momentum on campaigns with many moving parts, like product launches or marketing events. Here are some additional benefits of using Gantt charts:
- Visual tracking gives an overarching view of projects and their timelines, helping DRIs understand progress and assign responsibility accordingly.
- Clear project timelines aid with resource planning, as you’ll know which tasks require which tools and exactly when DRIs will need those tools.
- Visual understanding of which project elements rely on each other for completion so PMs can inform responsible individuals of high-priority tasks.
- Increased transparency, as all involved parties are aware of expectations and how individual progress impacts team progress.
You can create Gantt charts in Excel, PowerPoint, Google Sheets, and more, and this tracking method can be used in a variety of industries, from marketing to construction, and even design.
So, what does that look like? Let’s dive in with some beautiful Gantt chart examples, below. Prepare to geek out.
Gantt Chart Examples
1. Gantt Chart in Excel
Creating Gantt charts in Excel is a common practice and one you’ll likely come across in your work. Excel doesn’t have a predefined Gantt chart, but the “Stacked Bar” feature is your friend, once more, allowing you to show project progression. Here’s an example of an Excel Gantt chart. Download it free, here.
And here’s a helpful “how-to” video for the excel-challenged among us <raises hand>.
2. Gantt Chart in PowerPoint
Want to include a Gantt chart in your next PowerPoint Presentation? Use this PowerPoint example as your guide. PowerPoint doesn’t have a built-in Gantt feature, but you can build and edit a chart inside of the platform using their “Stacked Bar” feature.
How to Make a Gantt Chart in PowerPoint
When using the above template to make a Gantt chart in PowerPoint, consider these pro tips:
- Leverage the task bars to your advantage and adjust their length in accordance with your plan. This template is also flexible, so you can shorten or increase the length of tasks if things come up during your project execution process.
- Make unique color-codes for each specific task so you can place a corresponding milestone image when completed so you can monitor your progress and immediately understand what color means what.
3. Gantt Chart in Word
What’s that? You’re not familiar with Microsoft’s “Stacked Bar” feature yet? Well, if you’re getting friendly with Gantt charts, you’ll be using this go-to feature quite a bit.
If you’re creating a Gantt chart in Microsoft Word, you’ll stack bars once more. But if you’ll be updating and tweaking your Gantt chart regularly, Excel or PowerPoint may give you better flexibility.
How to Make a Gantt Chart in Word
When using the template above, leverage the stackable bars feature to create an interactive Gantt chart to clearly demonstrate task progress and monitor your accomplishments.
In addition, create a daily check-ins schedule on your chart so you can move the “Today” line forward as each day goes on, helping you stay on track and understand what’s to come.
4. Gantt Chart in Google Sheets
If Google Sheets is where you spend most of your time, this is the Gantt chart for you. G-Sheets makes it easy to build customizable Gantt charts you can edit as needed — all using a few simple formulas.
How to Make a Gantt Chart in Google Sheets
If you’re creating a Gantt chart in Google Sheets, use the above template and circulation table for automated chart creation. Simply input the information specific to your business, and the chart will be created automatically.
You have less creative freedom with this chart, but it is great for those hesitant to create a chart from scratch.
5. Gantt Chart in Google Docs
Want a Gantt Chart you can share and collaborate on with colleagues? Consider creating your chart in a Google Document. Save it to your Google Drive and share as normal. Google offers “Stacked chart” options in their “Chart Editor,” so getting started is a breeze.
How to Make a Gantt Chart in Google Docs
In Google Docs, use the timeline template documents to your advantage and give yourself an overview of your project progress. It’ll help with visualization, staying on track, and allowing you to see how you’re progressing over time so you can share information with relevant stakeholders, internal and external.
6. Gantt Chart for Editorial Calendar
Take your editorial calendar up a notch with a Gantt chart. Include publication dates as your milestones, add subgroups for each phase of content creation, and add tasks to your chart.
7. Gantt Chart for Project Management
Project management is one of the most common verticals relying on Gantt charts. These charts help project managers identify the tasks involved in each project, create a timeline for each task, and assign dates, tools, and progress updates for each of the tasks within the project.
8. Gantt Chart for Marketing Campaign
There are many tools available that help marketers create Gantt charts especially for marketing campaigns. This example, from GanttPro offers ready-made campaign templates with predefined tasks, subtasks, and milestones. Image Source
9. Gantt Chart for Design Projects
Designers, you can use Gantt charts, too. Plan design launches, track brainstorming, and share draft progress with a carefully organized chart, like the example below.
10. Gantt Chart for Product Launch
Product launches have many moving parts. Keep track of research, budgets, team roles, and even risk assessment in a customizable Gantt chart like this one. You can even set dependencies and assign tasks to certain people.
11. Gantt Chart for Social Media Campaign
When you’re mapping a social media marketing campaign using a Gantt chart, make sure to include the tools you’ll need, the content you’ll be sharing, and the assets used on each channel. We loved this example, from Fabrik.
12. Gantt Chart for Event Marketing
From outreach prior to the event to “Thank you” emails once it’s over, planning an event requires high levels of organization. Use a Gantt chart like this one to keep track of your strategy, team progress, and key actions before, during, and after your event.
When you’re ready to begin creating your own Gantt chart, refer to the high-quality examples on this list and download our free Excel template to get started.
Originally published Sep 23, 2021 1:45:00 PM, updated September 23 2021